ScanStock Privacy Policy

ScanStock ("we", "our", "the app") is a personal inventory management application. This privacy policy explains what data we collect, how we use it, the third-party services we use, and your rights regarding your information.

1. Information We Collect

a) Account Information (Required)

• Email address — used for authentication and account identification
• Display name — shown within the app to identify you
• User ID — a unique identifier assigned to your account

You may sign in using Google, Apple, or email/password. When using Google or Apple sign-in, we receive only your email and name from those services. We do not access your contacts, calendar, or any other account data.

b) Inventory Data (User-Created)

• Storage areas, containers, and items you create
• Item names, descriptions, tags, notes, categories, and other details you enter
• Lending records you create to track borrowed items
• Favorites and organizational preferences

c) Media (Optional)

• Photos — item photos you choose to upload (requires camera or gallery access)
• Videos — item videos you choose to upload

Media is uploaded only when you explicitly choose to attach it to an item. We compress images before upload to reduce storage usage.

d) Voice Input (Optional)

If you use the bulk voice entry feature, your spoken words are processed on-device using speech recognition. The transcribed text may be sent to a third-party AI service for parsing into structured item data. Audio recordings are not stored.

e) Photo Bulk Entry (Optional)

If you use the photo bulk entry feature, photos you take or select are sent to a third-party AI service for parsing into structured item data. The photos are processed for item recognition only and are not retained by the AI service.

f) Location Data (Optional)

Location data (approximate and/or precise) is collected only when you explicitly tap "Add Location" when sending an access request to a container owner. Location is never collected in the background or automatically. The location data is attached to that specific access request notification and stored on our servers.

g) Purchase History (Automatic)

If you subscribe to a paid plan, your subscription status and purchase history are processed through a third-party subscription management provider. We store your subscription tier, status, and entitlements. We do not store credit card numbers or payment method details — these are handled entirely by Google Play.

h) App Usage and Performance Data (Automatic)

• Analytics — We collect app interaction data (screens visited, features used, in-app search history) to understand how the app is used and improve it. See Section 4 for details on our two-mode analytics approach.
• Crash logs and diagnostics — We collect crash reports, error logs, and performance data to identify and fix bugs.
• Instance identifiers — Anonymous instance IDs generated by third-party SDKs (analytics, crash reporting, subscription, push notifications) for their respective functions.

i) In-App Messages and Notifications

We store in-app notifications related to sharing activity, access requests, and system messages. A push notification token is stored to deliver notifications to your device.

2. How We Use Your Data

• To provide and maintain the inventory management service
• To authenticate your identity and secure your account
• To enable sharing of containers with other users via QR codes or direct invites
• To send in-app and push notifications about sharing activity and access requests
• To manage your subscription and enforce plan limits
• To analyze app usage and improve functionality
• To detect and fix crashes, errors, and performance issues
• To enforce usage limits and prevent abuse

3. Data Storage and Security

• Your data is stored with a managed cloud provider
• Data is encrypted in transit and at rest
• Data is hosted in the United States
• Your password is never stored in plain text
• Access controls ensure you can only see your own data and data explicitly shared with you
• The app keeps an encrypted local copy on your device so it works offline and syncs when you're back online

4. Categories of Third-Party Services and Data Sharing

We use third-party services to operate the app. Each receives only the minimum data necessary for its function. The named providers used at any given time are listed in the Data Safety section of our Google Play listing.

We do not sell, trade, or rent your personal data to any third party. We do not use advertising SDKs. Your inventory data is visible only to you and users you explicitly share it with.

Analytics Privacy Controls

• Anonymous analytics — Always active. Collects non-identifiable usage data.
• Identified analytics — Opt-in only via Settings > Privacy. Disable any time.

5. Data Retention and Deletion

a) Deleting Individual Data

You can delete items, containers, storage areas, categories, tags, and shared access from within the app. Deleted items are soft-deleted and permanently purged within 7 days. Media files are removed from storage immediately.

b) Exporting Your Data

Export all your data at any time via Settings > Export My Data as a JSON file.

c) Deleting Your Account

Delete your account via Settings > Delete Account. A 30-day grace period applies during which you may cancel by signing back in. After 30 days, your account and data are permanently deleted.

d) Anonymized Data Retention

• Billing archive records — up to 10 years (tax/legal compliance)
• Fraud prevention records — up to 2 years
• Consent log records — up to 6 years

6. Permissions We Request

7. Subscriptions and Payments

ScanStock offers subscription plans (Basic, Pro, Premium) managed through Google Play and processed by our subscription management provider. We do not directly handle payment information. New users receive a 7-day free trial with premium-level access.

8. Container Sharing and QR Codes

When you share a container, other users can view its contents based on the access level you set. Sharing is controlled via QR codes, direct invites, and access labels. You retain full control and can revoke access at any time.

9. Age Requirement

This app is intended for users aged 18 and older. We do not knowingly collect data from anyone under 18.

10. Your Rights

• Access — Export My Data in Settings
• Delete individual data — from within the app
• Delete your account — via Settings > Delete Account
• Control analytics — Settings > Privacy
• Withdraw consent — via device permission settings
• Data portability — JSON export

11. Changes to This Policy

We may update this privacy policy from time to time. Changes will be reflected by updating the "Last updated" date above.

12. Contact Us

Email: gsapp1603@gmail.com